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How to submit a Learning Legacy resource for publication

There are 3 routes to submitting a learning legacy resource:

  1. A formal Learning Legacy Challenge
  2. A Technical Papers Competition
  3. The ‘Always Open’ Challenge

Formal Challenges and Competitions

Learning Legacy Challenges and Technical Papers Competition are structured campaigns to collect good practice, innovation and lessons learned around a particular theme or phase of the programme.  These are run regularly by the HS2 Learning Legacy team in partnership with other HS2/IPT business sponsors. 

A forward look of upcoming challenges is shown the Figure 1 below.  This is indicative and may change in line with the programme milestones.

Image of timetable of learning legacy challenges and competitions
Figure 1: Forward Look of Challenges and Competitions

A call for papers is published on the Innovation Hub and is communicated via HS2 internal communications, supply chain communications and engagement through team meetings.  Authors can then submit their learning legacy at these times.

The process for submitting papers via a Competition or Challenge is detailed in Figure 2.

Figure 2: Process for submitting to a competition or formal challenge

Author guidance can be found for Learning Legacy Challenges and Technical Papers Competitions.

Open Challenge

The Open Challenge is to capture learning legacy resources that fall outside the remit of, or timeline for, the formal Learning Legacy Challenges and Technical Papers Competition. 

Authors submit their learning legacy summary/abstract to the Learning Legacy Team for review and acceptance via the online survey form: https://www.smartsurvey.co.uk/s/30NNUW/

All submissions will be collated on a monthly basis.  The team then engage with technical reviewers across HS2 to assess the submission against the following criteria for acceptance:

  • Is there justification for submission of the learning legacy outside of the usual Challenge/Competition programme?
  • Does the learning legacy meet the technical criteria that:
  • The outcomes must be known
  • There a learning legacy that is transferrable to industry
  • The learning legacy is from the HS2 project
  • The author must have worked on the HS2 Project

If accepted the Learning Legacy Manager will send the author a link to the Learning Legacy Development Hub to upload their content and add the associated metadata.

The submission process is detailed in Figure 2:

Flow chart of process
Figure 3: Process for submitting via the Open Challenge

Author guidance for Open Challenges on how to create a learning legacy resource is the same as for the formal Learning Legacy Challenges.

Step by step guidance on how to upload your resource and complete the metadata fields on the Learning Legacy Development Hub can be downloaded here.

Review, Edit and Approval to Publish

Once your paper or resource has been submitted (through any of the above routes), the review process will be initiated. You may be requested to update your paper to address any review comments, after which the paper will be circulated for approval to publish.

The Review, Edit and Approval Procedure is shown in Figure 4.

Figure 4: Review, Edit and Approval Procedure

For Technical Papers Competitions there is also a parallel process in which the papers are scored by the technical reviewers as part the of the Competition. Moderators assign the final collated score which determines the shortlist for judging by independent judges.